Most businesses have a few AI tools half set up — an inbox helper here, a chatbot there — that don't talk to each other and don't run on their own. Bearagon sorts out what's worth keeping, wires it into how you run, and hands you one simple place to check the work. No prompts to learn. No code. No complicated installs. We create and deliver the automations; you review the results. And if you've never touched AI at all? Even simpler — we start clean.
Example morning brief: overnight calls answered and appointments booked, routine emails replied to, overdue invoices chased, yesterday's sales summarized, today's calendar confirmed, and one item escalated for review.
More than half of small businesses have tried AI by now. Most ended up in the same place: a handful of tools that each do a little, don't talk to each other, and still need someone in the middle.
A tool that made sense in the demo, got used twice, and still bills you every month. Canceling means deciding; deciding takes time you don't have.
The chatbot books an appointment your calendar never sees. The inbox helper drafts a reply your invoice says is wrong. Every gap between tools becomes your job.
Copying from one app into another, checking three dashboards, chasing what fell through. AI was supposed to remove work. Set up halfway, it adds supervision.
This is exactly what the free assessment untangles: what to keep, what to fix, what to cancel — in a one-page plan that's yours either way. Want the longer version first? Read our plain-English guide to AI sprawl cleanup.
Get a free assessmentWe build automation routines on the tools your business already uses by hand every day — the inbox you answer, the invoices you chase, the calls you return, the books you reconcile. The routine work runs itself, and everything the AI handled lands in one place for you to review in bulk. Fewer hurdles in your day, more hours back in your week.
What was handled overnight, yesterday's numbers, and the day ahead — one page, before your first coffee.
Phone · Gmail · QuickBooks · SquarePricing, hours, bookings, "where's my order" — answered in your voice, around the clock. Anything unusual reaches you with a draft ready.
Gmail · Calendar · PaymentsMissed and after-hours calls answered by an assistant that knows your business — appointments booked, true emergencies escalated to your cell.
Phone · CalendarOverdue invoices get reminders matched to each customer's history — gentle for good customers, firm for repeat offenders — until it's paid.
QuickBooks · GmailDisputes, complaints, and reviews distilled into the three things worth fixing this week — with response drafts ready when a reply is owed.
Gmail · Payments · ReviewsYour books reconciled against your payment processors, gaps flagged, and a plain-English story of what happened to the P&L.
QuickBooks · Square · StripeYou don't install, configure, or maintain anything. We build the automations, connect them to your business, and hand you the results.
A 30-minute conversation in plain English: which tools you touch every day, what eats your week, and what "working" would look like. You leave with a one-page plan — free, whether or not you continue.
We connect the AI to the email, calendar, books, and payments you already use, and set the guardrails together. Sometimes that means one new thing to look at — the simple page where you review the work. We build it; you approve every connection.
The automations run live. What proves useful stays; what gets ignored gets cut.
Setup starts at $2,000. From there, a flat monthly plan — starting at $400 a month — keeps everything maintained and tuned. Bigger asks are scoped, quoted, and billed transparently. See how that compares to the market.
Every workflow runs inside guardrails we set up together. The routine work runs itself; the exceptions arrive with context and a recommendation. How we handle security →
Every connection is scoped to the minimum access the workflow needs — reviewed from day one, not bolted on after.
Reply scope, spending caps, escalation rules — you set the limits once, and the automation stays inside them.
If you have to remember how to use it, we consider it failed. Everything arrives on schedule or answers in plain English.
You'll work directly with the people doing the implementation — no account managers relaying messages.
12+ years of systems engineering leadership in aerospace and remote sensing, delivering mission-critical, validated systems for NASA and NSF programs. He founded Bearagon to bring that same rigor to how businesses adopt AI.
A decade in sales built around helping people get what they actually need, then a degree in cybersecurity to bring that same focus to AI — making sure the technology you adopt is one you can trust.
Over half a decade of hospitality management, most recently running a Denver hotel — budgets, staffing, marketing, and the relationships that keep a business running. At Bearagon, she leads operations and client follow-through.
Two ways in — talk it through with our assessment assistant, or type a couple of lines and send. Both lead to the same place: a 30-minute call and a one-page plan that's yours to keep.