The overflowing inbox, the callback, the books - the to-do list is endless. We can implement automations to sort, organize, reply, and notify across a variety of business functions. We take the mundane tasking off your plate and put the results in one place. The business keeps moving when you are focused on your clients.
A bespoke solution catered to your needs. No implementation tutorials required. You set the level of automation, the results are shown in a hub.
Four questions, answered right here — no scheduling, no email required. You get a one-page plan either way.
Illustrative demo with fictional activity and totals: a call answered and an inspection booked, a customer emailed an estimate, an invoice payment received, an after-hours emergency routed to an on-call technician, a job deposit captured, two overdue invoices chased, and one refund request escalated because it exceeded the example approval limit.
We build routines on the tools you already use by hand every day — your inbox, your phone, your invoices, your books. They run inside limits you set, and everything that happened lands in one place for you to look over in bulk. Most owners start with one and add from there.
Overdue invoices get reminders matched to each customer's history — gentle for good customers, firm for repeat offenders — until it's paid. It collects money you already earned, which makes it the fastest thing on this list to pay for itself.
QuickBooks · GmailPricing, hours, availability, "is this something you do" — answered in your voice, around the clock. Anything unusual reaches you with a draft ready to send.
Gmail · Calendar · PaymentsMissed and after-hours calls answered by an assistant that knows your business — appointments booked, true emergencies pushed to your cell.
Phone · CalendarWhat was handled overnight, yesterday's numbers, and the day ahead — one page, before your first coffee.
Phone · Gmail · QuickBooks · SquareYour books reconciled against your payment processors, gaps flagged, and a plain-English story of what happened to the P&L.
QuickBooks · Square · StripeDisputes, complaints, and reviews distilled into the three things worth fixing this week, with response drafts ready when a reply is owed.
Gmail · Payments · ReviewsMost vendors in this space sell one of these. The value isn't in any single routine — it's in them sharing the same picture of your business, so the invoice reminder knows what the inbox already promised.
You don't install, configure, or maintain anything.
Thirty minutes in plain English: what eats your week, which tools you touch every day, what "working" would look like. You leave with a one-page plan — free, whether or not you continue.
We connect to the phone, email, calendar, books, and payments you already use, and set the guardrails together. You approve every connection. The only new thing is the one page where you review the work.
It runs live — not a demo, not a pilot. What proves useful stays. What gets ignored gets cut.
A one-time setup, then a monthly service plan keeps your agreed automations maintained and tuned. Each package includes $100/month of eligible AI and software usage. Any additional usage is billed at cost within a separately approved spending ceiling. See the packages.
Everything runs inside guardrails we set together. The repeatable work runs itself; the exceptions arrive with context and a recommendation. How we handle security →
Every connection scoped to the minimum access the work needs — reviewed from day one, not bolted on after.
Reply scope, spending caps, escalation rules. You set the limits once and nothing operates outside them.
If you have to remember how to use it, we consider it failed. Everything arrives on schedule or answers in plain English.
Setup is a one-time fee, then a monthly service plan. The Five and The Full Setup each include $100/month of eligible AI and software usage. Additional eligible usage is billed at cost, within a separately approved extra-spend ceiling.
Launch pricing · first 10 clientsFor owners who want the daily grind handled.
Includes $100/month of eligible AI and software usage at no extra charge.
Not sure which fits? We'll tell you on the call.
For businesses where more than the front office needs help.
Includes $100/month of eligible AI and software usage at no extra charge.
Not sure which fits? We'll tell you on the call.
For a specific project you want built for you.
Hire us as your development team. We scope hours to the project and you draw them down as needed.
Have a project in mind? Tell us about it.
Launch pricing applies to setup fees for our first 10 clients; eligibility is confirmed in your quote. Monthly service fees are unchanged. Service is billed in advance; eligible usage above the $100 allowance is billed afterward at cost, without markup, up to your approved extra-spend ceiling. Your written scope defines eligible charges, client-paid subscriptions, approval limits and what happens at the limit before you commit. See how this compares to the market.
We're in the Denver metro. You'll work directly with the people building your setup — the same ones who answer the phone six months from now. If you'd rather do the first conversation across a table, say so and we'll come to you.
12+ years of systems engineering leadership in aerospace and remote sensing, delivering mission-critical, validated systems for NASA and NSF programs. He founded Bearagon to bring that same rigor to how businesses adopt AI.
A decade in sales built around helping people get what they actually need, then a degree in cybersecurity to bring that same focus to AI — making sure the technology you adopt is one you can trust.
Over half a decade of hospitality management, most recently running a Denver hotel — budgets, staffing, marketing, and the relationships that keep a business running. At Bearagon, she leads operations and client follow-through.
Small businesses rarely lose work because the owner didn't know what to do. They lose it because nobody had time to do it consistently — the third reminder, the Sunday enquiry, the callback that needed to happen in five minutes and happened in five hours.
Long-established Harvard Business Review research found leads contacted within five minutes were 21× more likely to enter the sales process than those contacted at thirty minutes. The gap is wide open: only 37% of companies replied within an hour, and 24% took more than a day. An automation that answers in seconds puts you in the first group by default.
Intuit QuickBooks' 2026 survey of 2,000+ small businesses found 59% had invoices 30+ days overdue — up from 47% the year before — averaging $17.7K unpaid. Among those owners, 26% delayed their own salary and 19% took on debt. Chasing is the cheapest cash-flow fix there is: it collects money you already earned.
This one isn't a statistic — it's how we build. The repeatable work runs on its own inside limits you set, and you get pulled in only for the calls that need a person: the refund over your limit, the contract worth quoting properly. Your scarcest asset is attention, not hours.
The figures above are from third-party research about small businesses generally — not Bearagon client results. We link the sources so you can read them yourself: Harvard Business Review, “The Short Life of Online Sales Leads” · Intuit QuickBooks, 2026 Small Business Late Payments Report.
Explore a time-value scenario using your estimates. It does not forecast cash savings or payment collection.
Assuming a 70% reduction in these routine hours and 4.33 weeks per month gives about 36 hours of potential capacity. Your 35 monthly invoices or jobs are context only; they do not affect the estimate.
The 70% reduction is an illustration, not a measured result. Time value is hours × your hourly estimate, not cash saved. The ratio compares that value with the $400 base plan only; it excludes setup, other plan prices and any separately agreed costs. Actual results depend on the work automated.
Two ways in — talk it through with our assessment assistant, or type a couple of lines and send. Both lead to the same place: a 30-minute call and a one-page plan that's yours to keep.
